A well-designed portal for the board will save you a lot of cash in the long term because it lowers the costs associated with administrative tasks like sending meeting minutes and meeting papers via email. The best ones are easy to use, which helps make it easier for directors who are new to become familiar quickly and in compliance with the company’s policies and procedures.
A good portal allows committees and boards to collaborate efficiently. They can prepare for meetings, share documents, and communicate with each other during meetings via videoconferencing integrated into the system. The most effective systems also come with security features that stop unauthorized access to confidential documents and keep them safe. The process of installing the system will be streamlined, so that the system can be set up and running quickly. And, because they are often hosted in the cloud, they do not put any additional strain on the company’s IT infrastructure.
The best software for managing board meetings provides a variety of tools that support the work of all members of the governance structure. This includes the chair of the board as well as the administrative staff that prepares meeting materials and keeps the board informed between meetings. They will also have an easy-to-use solution that anyone with basic computer skills can operate or understand and use, with minimal support from IT.
They will also be able to create legally binding digital signatures and automatically generate meeting minutes based on the agenda and then distribute them immediately after the meeting is over. This will reduce the time required for corporate secretaries to prepare and distribute documents, and for directors to receive the documents, which could be a significant burden on their schedules.